How to organise a child’s birthday party stress-free!

Organising any gathering can be quite stressful. From choosing the venue, to considering the weather there are numerous things that you need to consider when planning a celebration of any kind. Children’s parties are no exception and knowing that you’ll have some inquisitive minds to occupy, making sure you have everything planned and contingencies in place will help to ensure your little one has a party to remember for the right reasons.

Here’s our top tips to help you remain calm and organised before, during and after your child’s special day.


As much as you’ll want to make sure your little one has the best day ever you don’t need to spend a fortune on a couple of hours entertainment. Set your budget and stick to it. Make sure you include all the little things as well as it’s easy to let costs spiral out of control by adding a little extra here and there.

Guest Listshutterstock_646880053

This will vary depending on the age of your child. For instance, first birthday invitations may include close friends and family. But by the time your youngster approaches their teens, they will no doubt have other ideas which won’t include your friends or even close family! Be prepared to whittle the numbers down to keep on top of costs and take a firm stance if you can’t afford to invite the whole of your child’s class.


Of course, where you’re hosting the party will have an impact, not only on your budget but also on your guest list. Hosting the party at your home can help with costs but remember everything will be left completely down to you to plan and arrange. It’s not for the faint-hearted but can be exceptionally rewarding. If you’re planning on a venue, contact your local village or church hall, as they can normally be rented by the hour at very reasonable rates.


Once you have confirmed numbers and your venue agreed, it’s time to start thinking about a theme. Your little one will be more than happy to share their ideas as they will no doubt have a heroine or hero from the latest Disney movie. Make sure your invitations clearly stipulate your child’s wishes to ensure no-one turn’s up feeling left out. From decking a village hall out to creating a fairy wonderland in your home there are plenty of companies who have wonderful ideas to help you create the setting of your child’s choice. Helium balloons are always a great favourite at birthday celebrations no matter how old your child is.


Again, organising the food and drink yourself may be more stressful but it will help with costs. However, you may find that local catering companies do have children’s party menu’s at very reasonable costs so make sure you investigate all options before you start cutting dozens of sandwiches. Most people who have allergies will let you know but adding a note to your invitation for food intolerances should avoid any last minute surprises on the day. Of course, the birthday cake will be the pièce de résistance so make sure you listen to any requests from your child as a cake with Hermione from Harry Potter on it won’t go down so well if they’re expecting Jessie from Toy Story!

Schedule and Games

shutterstock_556223431As soon as you have an agreed venue, date and time you’ll be able to plan the party in detail. Make sure you allow enough time for everyone to arrive and settle in. This will take more time the younger your guests are. If parents are leaving their child with you, make sure you have a contact phone number for them in case you need to contact them in an emergency. Any games you plan will be age dependent and always make sure you have an additional 3+ games ready to go in case you have time to fill. Sometimes it’s difficult to assess how long the meal will take and even how long some of the games will take, so having time fillers will keep your guests entertained and out of mischief. For party game ideas visit the Activity Village website:

Party Bags

An absolute must for any party! But instead of filling the bags with plastic tat that will get thrown away within a day, go for the less is more option and chose quality over quantity. Craft based gifts are a great hit at the moment, which will hopefully get used or can be recycled. Makes sure you include some yummy goodies as well as a piece of the birthday cake! You can follow this link for alternative party bag ideas: